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Spring Clean Your Business

Spring cleaning—although not the most glamorous of side projects—it is an essential part of small business operations. Without a pre-planned cleaning session, the important yet tedious upkeep can get left behind.

Some basic spring cleaning tips and reminders to help organize your small business.

Apply the knowledge of the rest of the year’s new developments, technological glitches, and growth to this period of reorganization. Based on the findings, a small business could look completely different by summer.

Choose a schedule and stick to it

If the springtime isn’t an ideal cleaning period for your line of work, pick another season or month to hone in your organizational skills. Maintaining an annual schedule will remind you to make time to review operations even when you think everything running at full capacity.

“Too many things can get put aside to do the ‘next day.’ If organizational time is scheduled on the calendar like an appointment, we are more apt to do it,” says Rhonda Wernick, NFIB member and co-owner of Nashville, Tennessee-based Oakwood Dry Cleaners.

Restructure your procedures

After a year of hard work and a busy future on the horizon, it’s a great time to review your company’s everyday processes.

“I think that things change quite rapidly, and if you don’t look at the business as a whole on a yearly basis, it will get stale,” says Pam Greene, NFIB member and co-founder of Klamath Falls, Oregon-based Amcom Tax and Accounting. “It’s also a time to re-evaluate procedures. We do a procedural spring cleaning and see if anything needs to be updated.”

Update your security system

Without an up-to-date security system, your company can be at risk for a plethora of issues. Take advantage of a routine security and technology clean-up to save your company in the long run from data breaches or lost information.

“We usually not only clean the building, but look at our software and do updates,” Greene says. “We get rid of anything that’s obsolete.”

Physically clean

While most of your business has gone digital, your workspace still needs to stay organized. For those with more space to organize than just a desk, cleaning up can encourage the whole office to work together.

“We go in and clean up the desks or shred papers on a weekly basis. It is an ongoing and continuous process,” says Laura Rey Iannarelli, NFIB member and president of Rey Insurance in Sleepy Hollow, New York. “Having my employees label their folders and have a whiteboard in front of them lets them utilize tools to help stay organized. The main thing is to follow up.”

Review time management

Taking the extra step to review your time-management system will always work out in your favor. An evaluation this year may save you from repeating the same mistakes next year.

You can also review time management from your potential customer’s perspective. Take on their role and see what your company’s biggest time-wasters are. Whether it’s a slow loading webpage or a messy customer response time, the results will keep the company innovative.

“Keeping organized and not wasting time looking for things is so important,” Iannarelli says. “It’s all about time management.”

By: Alex Graaff

Source NFIB.org